Privacy Policy

We collect information you provide directly, information generated through your use of the service, and certain information collected automatically.

Account Information

When you create an account, we collect:

• Email address
• Display name
• Profile photo (if you choose to upload one)
• Authentication credentials (passwords are securely hashed and never stored in plain text)

Activity and Usage Data

As you use GameNights, we collect data related to your activity, including but not limited to:

• Game sessions, results, scores, and statistics you create or participate in
• Group membership, roles, and interactions within groups
• Participation in competitive features such as tournaments or leagues
• Achievements, badges, recognition, and other engagement features
• Preferences and settings you configure
• Scheduling, attendance, and coordination activity

Content You Upload

We store content you choose to upload or create within the service, such as:

• Photos attached to game sessions or your profile
• Notes, comments, quotes, and other text content
• Any other media or content you submit through the service

Communications

• Messages and inquiries sent through our contact form
• Any correspondence you send to us directly (e.g., support requests or feedback)

Automatically Collected Information

When you access the service, we automatically collect certain technical information, including:

• Device information (browser type, operating system, device type)
• Log data (IP address, access times, referring URLs)
• Usage patterns (pages visited, features used, interactions with the service)

We use the information we collect for the following purposes:

• To provide, maintain, and improve the GameNights service and its features
• To display your game history, statistics, achievements, and other activity to you and to members of groups you belong to
• To personalize your experience, including providing recommendations and insights based on your activity
• To send service-related communications, such as password resets, account notifications, group invitations, and feature updates
• To analyze usage patterns and trends in order to improve the service and develop new features
• To respond to your questions, feedback, and support requests
• To detect, prevent, and address fraud, abuse, security issues, and technical problems
• To enforce our Terms of Service and protect the rights, property, or safety of GameNights, our users, or the public

We do not sell your personal information. We do not share your personal information with third parties for their marketing purposes. We share information only in the following limited circumstances:

• With your group members: Your display name, game participation, statistics, and other activity within a group are visible to other members of that group. The specific information shared depends on the features you use and your privacy settings.
• With other users (if you opt in): Certain features, such as public profiles or social features, may make some of your information visible to users outside your groups. These features are always opt-in and you control what is shared.
• With service providers: We share information with third-party service providers who help us operate and improve the service (see Service Providers below).
• To comply with law: We may disclose information when required by law, regulation, legal process, or governmental request.
• To protect safety: We may disclose information when we believe in good faith that disclosure is necessary to protect the safety, rights, or property of GameNights, our users, or the public.
• In a business transfer: If GameNights is involved in a merger, acquisition, or sale of assets, your information may be transferred as part of that transaction. We will notify you of any such change in ownership or control.

We use third-party service providers to help us operate, maintain, and improve the service. These providers perform functions on our behalf, including but not limited to:

• Cloud hosting and infrastructure
• Database storage and management
• User authentication and identity services
• Transactional email delivery (e.g., password resets, notifications)
• Content delivery and performance optimization
• Error monitoring and application performance
• Payment processing (if applicable)

These providers access only the data necessary to perform their specific functions and are contractually obligated to protect your information. They are not permitted to use your data for their own purposes.

We take the security of your data seriously and implement appropriate technical and organizational measures to protect it, including:

• All data transmitted between your device and our servers is encrypted using HTTPS/TLS
• Data at rest is encrypted in our database
• Passwords are cryptographically hashed using industry-standard algorithms
• Access to personal data is restricted to authorized personnel on a need-to-know basis
• We regularly review and update our security practices to address new threats

However, no method of transmission over the internet or method of electronic storage is completely secure. While we strive to protect your personal information, we cannot guarantee its absolute security. If we become aware of a security breach that affects your personal data, we will notify you in accordance with applicable law.

We use cookies and similar technologies only for essential functionality. Specifically, we use cookies to maintain your authentication session so you can stay logged in across visits.

We do not use:

• Advertising or marketing cookies
• Third-party tracking pixels or beacons
• Cross-site analytics that track your activity on other websites

You can control cookie settings through your browser preferences. Please note that disabling cookies may prevent you from staying logged in or using certain features of the service.

Regardless of where you are located, we provide you with the following rights regarding your personal data:

• Right to access: You may request a copy of the personal data we hold about you.
• Right to correction: You may update or correct inaccurate information in your account at any time through your profile settings, or by contacting us.
• Right to deletion: You may request the deletion of your account and associated personal data. See the Data Retention section for details on how deletion is handled.
• Right to data portability: You may request a copy of your data in a commonly used, machine-readable format.
• Right to restrict processing: In certain circumstances, you may request that we limit how we use your data.
• Right to object: You may object to our processing of your personal data in certain circumstances, such as processing for analytics purposes.
• Right to opt out of data sales: We do not sell your personal data, so there is nothing to opt out of. If this ever changes, we will provide a clear opt-out mechanism.

To exercise any of these rights, please contact us through our contact page. We will respond to your request within 30 days, or within the timeframe required by applicable law.

We retain your personal data only for as long as necessary to provide the service and fulfill the purposes described in this policy, unless a longer retention period is required by law.

• Account and activity data: Retained for as long as your account is active.
• After account deletion: Personal data is deleted within 30 days of your deletion request.
• Backups: Copies in backup systems are purged within 90 days of deletion.
• Anonymized data: Some anonymized, aggregate data (such as total games logged across all users) may be retained indefinitely for analytics and service improvement purposes. This data cannot be used to identify you.

GameNights is operated from the United States. If you access the service from outside the United States, please be aware that your information will be transferred to, stored, and processed in the United States, where data protection laws may differ from those in your country of residence.

By using GameNights, you consent to the transfer of your information to the United States and the processing of your information in accordance with this Privacy Policy.

We comply with applicable data protection laws, including the General Data Protection Regulation (GDPR) for users in the European Economic Area and the United Kingdom, and the California Consumer Privacy Act (CCPA) for California residents. If you have specific questions about how we comply with the laws in your jurisdiction, please contact us.

The service may contain links to third-party websites, applications, or services that are not owned or controlled by GameNights. This includes links to external game databases, social media platforms, and other resources. We are not responsible for the privacy practices, content, or security of these external sites. We encourage you to review the privacy policies of any third-party services you visit.

GameNights is not directed to children under the age of 13, and we do not knowingly collect personal information from children under 13. If you are a parent or guardian and believe that your child has provided us with personal information, please contact us immediately. We will take steps to delete such information from our systems promptly.

If you are between the ages of 13 and 18, you may use GameNights only with the consent and supervision of a parent or legal guardian.

We may update this Privacy Policy from time to time to reflect changes in our practices, the service, or applicable law. When we make changes, we will update the "Last updated" date at the top of this page.

For significant changes that materially affect your rights or how we handle your data, we will provide prominent notice through the service or by email. Your continued use of GameNights after any changes to this policy constitutes your acceptance of the updated terms.

If you have questions, concerns, or requests regarding this Privacy Policy or how we handle your personal data, please contact us through our contact page.